DBA Dissertations

Items Needed for Your Submission

You will be entering information about your dissertation, uploading a copy of your work, and ordering printed copies (if desired). Your submission will be reviewed by staff at the Newman Library before they deliver it to ProQuest.

Items needed for your submission to ProQuest ETD Administrator:

  • A PDF copy of your dissertation
    • The Approval Page should not include signatures. (This ensures signatures of faculty will not appear online.)
    • Note: The library no longer requires, collects, or retains a separate approval page with signatures. Students no longer need to email a separate approval page to the library.
  • Abstract
  • Optional supplementary files (images, data, etc.) that are an integral part of the dissertation, but not part of the full text.
  • Names of your Advisor(s)/CoAdvisors and Academic Director of the DBA program
  • Subject Categories; 1 - 3 subject categories that best describe your dissertation subject area.
    • Use the ProQuest Subject Category list to identify your 1 - 3 subject headings
    • Example: the subject category code for Business Administration is 0310
  • You do not need to complete the submission process in one session. If you need to finish your submission later (for instance, if you need to update your PDF file before uploading it), you can save your information and come back later to finish. No information will be lost.

How do I Prepare My Dissertation for Submission to ProQuest ETD Administrator?

How do I Prepare my Dissertation for Submission to ProQuest ETD Administrator?

  •  Preparing Your Manuscript for Submission (Including Supplemental Files) provides guidance on how to embed fonts and other aspects important to preparing your manuscript for submission. This document was created by ProQuest. 
  • ProQuest Dissertation Publishing makes no changes to the formatting or content of submitted manuscripts. Therefore, the burden of how the manuscript looks when it is accessed or printed is entirely the responsibility of the author. ProQuest strongly recommends that individual authors take responsibility for reformatting the document into Adobe PDF, for checking the reformatted document for accuracy, and for submitting the PDF document to the library for publication.

Text Format Guidelines

Text Format Guidelines

  • Abstracts: There is no word limit for abstracts associated with dissertations or theses. Abstracts will be published in the CUNY Academic Works repository and ProQuest (if applicable) with author, title, and descriptive information, even if the work is embargoed.
  • Approval Page: Type the names of the Academic Director and Advisor/CoAdvisors. The approval page should not include signatures (for security reasons). 
  • Color: PDF and print reproductions may include color, and ProQuest reproductions will include any color submitted.
  • File Formats: ProQuest requires Adobe PDF (not Word) for text. Rather than embedding audio and video files in the PDF body of a work, submit as supplemental files. For a list of manageable supplemental file fomats, see ProQuest's Preparing Your Manuscript for Submission (Including Supplemental Files).
  • Font: Any legible TruType type 1 font is accepted (except script, italic, or ornamental fonts) if equivalent in scale to Arial (10 pt) or Times New Roman (12 pt). Acceptable fonts and sizes for print and web include: Arial (10 pt), Courier New (10 pt), Georgia (11 pt), Times New Roman (12 pt), Trebuchet MS (10 pt), Verdana (10 pt). See ProQuest's Preparing Your Manuscript for Submission (Including Supplemental Files) for recommendations about choosing and embedding fonts, selecting formats, and creating PDFs.
  • Line-spacing: Double-space abstract, dedication, acknowledgements, table of contents, and body of the manuscript. Follow your departmental style manual for single- or double-spacing block quotes, captions, items in tables, lists, graphs, charts. Single-space footnotes/endnotes. The DBA program recommends APA style.
  • Lists of Contents: A table of contents is required. If illustrations, charts, diagrams, figures or other tables appear in the work, a list of each named element, with corresponding pagination, is required.
  • Margins: left: 1”; right: 1″; top and bottom: 1″ for all text (except page numbers and headers/footers) and figures, footnotes/endnotes, and images
  • Page numbers: must appear at least ¾” from any edge of page
  • Pagination: Pages preliminary to the body of the text must be numbered with lowercase Roman numerals. Do not number the title page but count it in the preliminary pagination (suppress the page number on the title page). The body of the text is numbered with Arabic numerals beginning with the first page of text and including illustrations, appendix, and bibliography. Except for the title page, all pages must be numbered. The numerals may appear in any location on the page (bottom middle, bottom right, upper right), but must be consistent throughout the work.
  • Page Sequence: Adhere to the following page sequence when preparing your manuscript. Note that bibliographic references should be the last section of the document, appearing after all appendices, glossaries, illustrations, or other back matter.
    • Title page (suppress pagination on this page; see sample preliminary pages)
    • Copyright page (see sample pages; copyright registration through ProQuest is optional)
    • Approval page (do not include signatures in the PDF uploaded to ProQuest and CUNY Academic Works)
    • Abstract
    • Preface, Foreword, and/or Acknowledgments (optional)
    • Table of Contents (required)
    • Lists of tables, illustrations, charts, figures, diagrams (required)
    • Body of Text (begins with Arabic numeral 1)
    • Appendix (optional)
    • References
    • Autobiographical Statement (optional)
      • use the degree year regardless of deposit date (February 2022 graduates should have 2022 on their title page even if the deposit is in 2021)
  • Quotations: Consult copyright fair use guidelines. Include permission letters for use of copyrighted materials that exceeds fair use (photographs, charts, tables, etc.). Submit copyright permission letters as supplemental files as part of your online submission.
  • Style and Style Manuals: Use the style manual for your discipline except when in conflict with these instructions. The DBA Program encourages following APA style for in-text citations and the References page(s). Consult dissertation advisors as necessary.
  • Title Page: The title page must include the full dissertation title, the complete name of the author matching the Registrar's record of depositor's name (any official name changes must be made by providing legal documentation to the Registrar), the dissertation statement, and the year of the degree. Use words to spell out titles including formulas, symbols, superscripts, subscripts, and Greek letters. While prohibited from the title, symbols may be used throughout the text.

Things to Consider

While submitting your PDF to ProQuest ETD, you will be asked to make decisions regarding:

  • Traditional or Open Access Publishing
  • Whether you need to delay (embargo) the release of your dissertation
  • Copyright decisions

Read the guides or onscreen explanations to determine your decisions. 

Below is a screenshot of the ProQuest ETD Administrator site and where you can find the Resources and Guidelines tab after logging into your ProQuest account.

To create your ProQuest ETD account, see Step 1 and 2 on in the Step-by-Step instructions on the Submitting tab.

ProQuest ETD Resources and Guidelines Tab